Erasmus+ Staff Training Mobility (STT)

Administrative staff members who are full-time/part-time employees of Kadir Has University (KHAS).

All the mobilities should last min 2 days and max 4 days. The activity should consists 8 hours of training (job shadowing, workshops, meetings, etc.)

Important Note: If the activity lasts less than 2 days or the hours are less than the minimum requirement, the activity is considered as invalid.

Erasmus+ agreement is not required for the administrative staff exchange program. Please check our partner list if you wish to visit one of them. You can directly contact them for invitation letters. If you need help finding the right person, e-mail [email protected], and we will help you.

Grants are paid in two instalments. 70% of the total grant (daily grant & travel grant) is ideally paid before departure following the submission of before mobility documents, and the remaining 30% is paid after the staff member submits all required after mobility documents. Payments are made in Euros (€).

Daily Grant Amount

Erasmus+ Staff mobility program provides daily stipend to staff members based on the table below:

Country Group / Host Country / Grant Amount Per Day (Euro)

1. Group Program Countries: Denmark, Ireland, Sweden, Finland, Iceland, Lichtenstein, Luxembourg, Norway / 162 Euros.
2. Group Program Countries: Germany, Austria, Belgium, France, Italy, Cyprus, Greece, The Netherlands, Spain, Malta, Portugal / 144 Euros.
3. Group Program Countries: Bulgaria, Latvia, North Macedonia, Slovakia, Czechia, Poland, Romania, Estonia, Croatia, Lithuania, Slovenia, Hungary, Serbia / 126 Euros.

Travel grant will be calculated via distance calculator according to the table below and it is for a round trip!

Zero Grant Participation

Participants can participate in the program without receiving grant. However, they have to go through the same application & selection procedures and also submit the required documents.

Erasmus Disability Grant

Additional grants are available for participants with disabilities, where participation would not be possible without extra financial support. The allowance is offered when disabilities or health conditions lead to additional mobility costs, which exceed the maximum grant allocations allowed, and which cannot be recovered from other sources. The grant covers approved actual costs. Participant’s application must include a statement from a doctor or other authority confirming the disability or health condition, its severity, the impact on the Erasmus+ mobility, additional requirements, and additional costs to be met. A detailed estimate of costs is required. The application should provide information on any other sources of financial support that the participant receives and why this is insufficient to cover extra costs.

If you have any questions about Erasmus+ Disability Grant, please send an e-mail to [email protected].

Grant Deduction

1. Failure to complete the required after mobility documents, 30% of the grant based on total duration of mobility shall be deducted.
2. Failure to submit the approved certificate of participation, which is the proof for realisition of the mobility, the grant shall be refunded by the participant.
3. Failure to complete the online final report after mobility, 5% of the grant based on total duration of mobility shall be deducted.
4. If the participant does not complete the min. duration of mobility (2 days) and return Turkey without any force majeure reason, the mobility activity will be considered ineligible, and the participant will be asked to return the initial grant (70%).

* Job experience at Kadir Has University:

• 0-1 year: 0 point
• 1-3 years: +1 point
• 3-5 years: +3 points
• 5-7 years: +5 points
• 7-10 years: +7 points
• 10 years: +10 points

* English Certificate of Competence (min. B1 level)

• B2 level English proficiency receives (+5 points) (The staff member who studied at English taught university can present a copy of her/his diploma. The level of English proficiency will be considered as B2)
• C1 level English proficiency receives (+7 points)
• C2 level English proficiency receives (+10 points)

* Staff with disabilities are prioritized (The statement from a doctor or other relevant authority confirming the special needs should be submitted during the application period) (+10 points)

* Spouse and/or Children of martyr people and/or veteran staff members are prioritized (if proving documents are provided in the application) (+10 points)

* Participants who benefitted from the mobility before (-10 points)

* Holding a residence for outgoing country (-5 points)

* Signing new Erasmus+ agreement (+5 points each) (max. 10 points)

* Those who choose to visit countries and institutions that previously have not been visited, or rarely been visited (Estonia, Iceland, Malta, Denmark, Sweden, Finland and Luxembourg) subject to change in application term (+5 points)

 In case more than one applicant receives the same score:

1. Priority is given to the applicant who has no prior or less participation in Erasmus+ staff mobility programs
2. Priority is given to the applicant who has more job experience (based on days) at Kadir Has University

Documents required BEFORE mobility: 

• Official Invitation Letter (signed and stamped by the receiving institution)
• Erasmus+ HE Staff Mobility agreement – training (confirmed by all parties)
• Erasmus+ HE Staff Mobility Grant Agreement
• Euro account at Garanti Bank

Documents required AFTER mobility:

• Certificate of Attendance (original document confirmed by the receiving institution)
• Passport entry-exit page
• EU Online Survey (sent via email)

*Activities related to Artificial Intelligence within the scope of the National AI Strategy: (+5 points) https://cbddo.gov.tr/SharedFolderServer/Genel/File/TR-UlusalYZStratejisi2021-2025.pdf